Term of Office: July 1 through June 30
The NCSD Executive Board is made up of the following offices:
President Elect (three-year term as President Elect, President & Past President)
President (three-year term as President Elect, President & Past President)
Past President (three-year term as President Elect, President & Past President)
At-large Director (two for one-year terms and two for two-year terms)
Communications and Publications Director (two-year term)
Membership and Marketing Director(one-year term)
Secretary (one-year term)
Treasurer (two-year term)
Information about each position can be obtained by clicking on title in the bulleted list above.
Job Description for the Office of President Elect of NCSD
Term of Office: July 1 through June 30
Expectations:
- Ability to attend the NCSD Annual Conference, the AACC Annual convention, and any additional meetings as requested.
- Support of college financially to attend all NCSD meetings.
- Serve on the Executive Board of NCSD for at least two years, preferably in more than one position.
The President Elect shall:
- Plan and develop the annual conference and Leadership Institute in conjunction with the Executive Director and the Conference Coordinator/Institute Coordinator.
- Facilitate the annual conference.
- Preside at meetings in the absence of the President.
- Serve on the Nominations and Elections Committee.
- Coordinate and submit a program presentation on student development to be held as part of the American Association of Community Colleges' annual convention.
- Submit all meeting room requests for the AACC Convention.
- Serve as the alternate to the Council of Chairs and a Commission of AACC as appointed.
- Assist the President and Past President in the evaluation of the National Office and Executive Director on an annual basis.
- Perform other duties as the President may require and serve in the absence of the President.
Job Description for the Office of President of NCSD
Term of Office: July 1 through June 30
Expectations:
- Fulfill the responsibilities of President Elect of the Council in the preceding year.
- Ability to attend the NCSD Annual Conference, the AACC Annual Convention and any additional meetings as requested.
- Support of college financially for attendance at all NCSD meetings.
- Maintain a strategic direction for the Council and provide a Strategic Plan to the membership.
- Conduct all meetings of the Executive Board and the annual Council membership meeting.
- Appoint all Chairs and Liaisons except for the Nominations Committee. These appointments shall be made with the approval of the Executive Board.
- Coordinate the activities of the Officers, Executive Board and National Office.
- Serve as a custodian (along with Treasurer) of the Council bank account.
- Serve as a liaison and represent the Council at the meetings of the American Association of Community
- Colleges and prepare an annual report following the Association guidelines.
- Serve on the Council of Chairs and the Commission on Academic, Student Development and
- Community Resources of AACC.
- Ensure that the Constitution and By-Laws are followed and that members of the Council are informedabout student development matters deemed important.
- Represent the Council at meetings of the AACC when requested to do so.
- Accept or request a resignation In the event an Officer, At-Large Director, Chair or Liaison cannot carry out his or her duties.
- Appoint a member to fulfill the duties of the vacated position until the next election in the event of a resignation.
- Work with the Past President to hold an immediate election if the position is that of the President-Elect.
- Serve on the Nominations and Elections Committee.
- Seek and accept funds from both public and private sources and enter into appropriate contractual agreements in order to implement the stated purposes of the Council with the approval of the Executive Board.
- Gather information from the Executive Board for the evaluation of the National Office including the
- Executive Director on an annual basis. The information gathered will be shared with the Executive
- Director along with the Past President and President Elect.
- Fulfill any other duties as appropriate.
Job Description for the Office of Past President
Term of Office: July 1 through June 30
Expectations:
- Fulfill the responsibilities of President the preceding year.
- Ability to attend the NCSD Annual Conference, the AACC Annual Convention and any additional meetings as requested.
- Support of college financially for attendance at all NCSD meetings.
- Serve as the chairperson of the Nominations Committee.
- Seek general nominations from the general membership and recommend a slate of candidates for
- Executive Board consideration and action.
- Hire an auditor at the completion of the Treasurer's term of office with the assistance of the incoming Treasurer.
- Serve as an advisor to the President.
- Communicate with the Past Presidents of the Council.
- Assist the President and Past President in the evaluation of the National Office and Executive Director on an annual basis.
- Perform o the r duties as the President may require.
Job Description for the Office of At-Large Directors
Term of Office: two-year term beginning July 1. Two at-large directors will be elected every even numbered year and two every odd numbered year.
Expectations:
- Ability to attend the NCSD Annual Conference, the AACC Annual Convention and any additional meetings as requested.
- Support of college financially for attendance at all NCSD meetings.
The At-Large Directors shall:
- Provide advice to the Executive Board on student development issues.
- Provide advice to the Executive Board on strategic planning issues and future direction.
- Recommend information for inclusion in Council publications
- Identify members who may serve as future Council leaders.
- Act as a point person to develop and maintain contacts with AACC and other groups at the national level who are committed to community college student issues and needs.
- Communicate about community college student issues and needs from NCSD to AACC, ACCT, ACE and other organizations associated with the policy community.
- Work cooperatively with AACC and other policy groups committed to community college students (e.g. NASPA, ACPA, etc.) and other AACC Councils.
- Act as a liaison to special initiatives.
- Perform other duties as the President may require.
Job Description for the Office of Communications and Publications Director
Term of Office: two-year term beginning July 1. Election for position will be held every odd numbered year.
Expectations:
- Ability to attend the NCSD Annual Conference, the AACC Annual Convention and additional meetings as requested.
The Communications and Publications Director shall:
- Work with the National Office to:
- Solicit, gather and edit copy for Council newsletters.
- Create and send regular communications to the membership via email.
Solicit, gather and edit copy for the annual conference and leadership institute brochures and program. - Create and edit materials that are posted to the Council's website.
- Submit articles to the Community College Times and o the r publications as appropriate.
- Attend Executive Board meetings and report on activities.
- Solicit, gather and edit copy for the annual monograph documenting the annual conference.
- Solicit and edit copy for white papers produced as a result of Council work.
- Work with the appropriately assigned board member to:
- Inform members about pending and passed federal legislation that impacts their students and colleges.
- Provide information on website concerning policies affecting community college students.
- Provide links to pertinent information found on the web.
- Edit position papers as assigned by the Board.
- Submit articles to be included in NCSD newsletters.
- Post information on website suggesting ways for Student Development staff to work through their colleges to influence state and federal legislation.
- Perform other duties as the President may require.
Job Description for the Office of Membership and Marketing Director
Term of Office: two-year term beginning July 1. Election for this position will be held every odd numbered year.
Expectations:
- Ability to attend the NCSD Annual Conference, the AACC Annual Convention and any additional meetings as requested.
- Support of college financially for attendance at all NCSD meetings.
- Coordinate with the National Office to:
- Develop and implement a membership recruitment campaign.
- Develop and implement a membership retention plan.
- Attend Board meetings and report on activities.
- Perform other duties as the President may require.
Job Description for the Office of Secretary
Term of Office: two-year term beginning July 1. Election for position will be held every even numbered year.
Expectations:
- Ability to attend the NCSD Annual Conference, the AACC Annual Convention and any additional meetings as requested.
- Support of college financially for attendance at all NCSD meetings.
The Secretary shall:
- Record and distribute the minutes of all meetings of the Executive Board and the annual business meeting.
- Maintain the official records and correspondence of the Council.
- Work with the National Office to ensure all records of the Council are submitted to the archives at Bowling Green University (OH).
- Fulfill any other duties as requested by the President.
Job Description for the Office of Treasurer
Term of Office: two-year term beginning July 1. Election for position will be held every odd numbered year.
Expectations:
- Knowledge of financial record keeping software such as Quick Books.
- Ability to attend the NCSD Annual Conference, the AACC Annual Convention and any additional meetings as requested.
- Support of college financially for attendance at all NCSD meetings.
- Propose and seek approval of the annual budget of the Council at the spring Executive Board meeting for the fiscal year beginning in July.
- Propose and seek approval of the annual budget of the Conference and Leadership Institute at the spring Executive Board meeting for next year's conference/institute.
- Work with the National Office on maintaining Corporate and Conference Sponsors.
- Develop and maintain a three year plan of expenditures.
- Make regular financial reports to the Executive Board and the membership at the annual meeting.
- Serve as the custodian of the Council bank account and credit card along with the Executive Director and the President.
- Maintain the financial records of NCSD and process the accounts payables.
- Reconcile the monthly bank statements.
- Monitor investments and propose renewal or use of those investments.
- Complete the appropriate IRS form every year as required.
- Hire an auditor to audit the accounts at end of the term of office with the assistance of the Past President.
- Perform other duties as the President may require.
