VI. ELECTION OF OFFICERS

A. Nominations and Elections Committee The Past President, President, and President Elect shall serve on the Nominations and Elections Committee. The Past President shall serve as the chairperson of the Nominations and Elections Committee.

B. Nominations The Nominations and Elections Committee shall be responsible for submitting a slate of candidates for all open positions to the Executive Board by February 1 of each election year. The Executive Board shall either approve or modify and submit the slate of candidates to the membership no later than March 1 of each election year.

C. Ratification of Slated Candidates The Executive Director will conduct ratifications by e-mail. Ratification shall be by simple majority of active members submitting valid ballots.

D. Terms of Office The President Elect shall serve a three-year term as President Elect, President and Past President. The Secretary and Treasurer shall serve two-year terms. The Secretary shall be elected in even numbered years and the Treasurer in odd numbered years. The Communications and Publications Director and Membership and Marketing Director shall serve two-year terms. The Communications and Publications Director shall be elected in odd numbered years. The Membership and Marketing Director shall be elected in even numbered years. At-Large Directors shall be elected to serve a two -year term by the voting membership. Two shall be elected in even numbered years and two in odd numbered years. All terms of office shall coincide with the fiscal year.

E. Vacancies In the event of a vacancy from the Executive Board, the President shall make an appointment to fill the unexpired term, subject to the approval of the Executive Board.

VII. MEETINGS

All meetings shall be conducted by Roberts Rules of Order.

A. Executive Board The Executive Board shall meet a minimum of two times annually including one meeting scheduled in conjunction with the annual conference. Special meetings of the Executive Board may be called by the President or upon request of the majority of the Executive Board members. A quorum shall consist of a simple majority of the voting members of the Executive Board .

B. Annual Council Business Meeting A minimum of one Council business meeting of the general membership shall be held annually.

C. Announcement of Council Business Meetings Announcement of the date, time and location of the Council business meetings shall be sent to the general membership no later than one month preceding the date of the meeting.

VIII. FINANCES

A. Fiscal Year The fiscal year shall be July 1 to June 30.

B. Fiscal Policy The Executive Board shall adopt a budget for each fiscal year. The Executive Board may accept gifts and grants on behalf of the council and direct the President or a designee or the Executive Director to enter into contracts with appropriate persons or agencies to perform services consistent with the purposes of the Council.

C. Budget The annual budget of the Council shall be recommended by the Treasurer to the Executive Board for approval.

D. Use of Income and Assets All of the income and the assets of the Council shall be used solely for the purposes of the Council. No part of the assets shall be distributed to the members.

E. Dissolution In the event of dissolution or other termination of the Council, title to all assets shall rest in such organization which qualifies under Section 501(c)3 of the Internal Revenue Code of 1954 or any successor provision thereto (as members may select by vote).

X. AMENDMENTS TO THE CONSTITUTION

A. Proposed amendments to the Constitution may be submitted in writing by the membership to the President or the Executive Director.

B. The President or the Executive Director will send written notice of any proposed amendments to the Constitution to the members of the Executive Board at least two months prior to the date of the annual Council business meeting.

C. All proposed amendments must be approved by a simple majority of the Executive Board before being submitted to the membership at the annual Council business meeting for a vote of those members present.

D. The Constitution shall be amended or rescinded at the annual Council business meeting by an affirmative simple majority vote of those members present.

BY-LAWS

By-Laws may be established to assist the organization to run effectively.

A. Membership Active members shall be those individuals or institutions who support the purposes of the Council and who pay dues established by the Executive Board. Institutional membership may include up to ten persons employed by the same college. Each member is entitled to one vote on issues presented to the Council.

B. Organizational Structure The Executive Board shall consist of the affirmed Officers of the Council; the President, President Elect, Secretary, Treasurer, Past President, Director of Communications and Publications, Director of Membership and Marketing, four At-Large Directors and the Executive Director of the National Office hired by the Board of Directors.

C. Conduct of Business The Executive Board shall conduct specific business of the Council as called upon by the President or other members of the Board. In addition, it shall approve all recommendations of the Nominations Committee. The Executive Board shall be responsible for appointing an Executive Director. The Executive Director shall carry out the responsibilities as chief executive officer and execute the business and administrative operations of the National Office. The Executive Board may elect a Council member to run for the AACC Board of Directors as a representative of the Council. This candidate shall be a current member of the Council and shall have served as a member of the Executive Board. The Executive Board shall consider and approve all proposed amendments to the Constitution and By-Laws prior to their submission to the membership of the Council.

D. Executive Board Responsibilities

The President shall:

• Maintain a strategic direction for the Council and provide a Strategic Plan to the membership.
• Conduct all meetings of the Executive Board and the annual Council membership meeting.
• Appoint all Chairs and Liaisons except for the Nominations Committee. These appointments shall be made with the approval of the Executive Board.
• Coordinate the activities of the Officers, Executive Board and National Office.
• Serve as a custodian (along with Treasurer) of the Council bank account.
• Serve as a liaison and represent the Council at the meetings of the American Association of Community Colleges and prepare an annual report following the Association guidelines.
• Serve on the Council of Chairs and the Commission on Academic, Student Development and Community Resources of AACC.
• Ensure that the Constitution and By-Laws are followed and that members of the Council are informed about student development matters deemed important. Represent the Council at meetings of the AACC when requested to do so.
• Accept or request a resignation In the event an Officer, Director, Chair or Liaison cannot carry out his or her duties.
• Appoint a member to fulfill the duties of the vacated position until the next election in the event of a resignation.
• Work with the Past President to hold an immediate election if the position is that of the President-Elect.
• Serve on the Nominations and Elections Committee.
• Seek and accept funds from both public and private sources and enter into appropriate contractual agreements in order to implement the stated purposes of the Council with the approval of the Executive Board.
• Evaluate with the Executive Board the activities of the National Office including the Executive Director on an annual basis.
• Fulfill any other duties as appropriate.
  
  The President Elect shall:
  
  
• Plan and develop the annual conference and Leadership Institute in conjunction with the Executive Director and the Conference Coordinator/Institute Coordinator.
• Facilitate the annual conference.
• Preside at meetings in the absence of the President.
• Serve on the Nominations and Elections Committee. Coordinate and submit a program presentation on student development to be held as part of the American Association of Community Colleges' annual convention.
• Submit all meeting room requests for the AACC Convention.
• Serve as the alternate to the Council of Chairs and a Commission of AACC as appointed.
• Assist President and Past President in the evaluation of the National Office and Executive Director on an annual basis.
• Perform other duties as the President may require and serve in the absence of the President.
  
  The Past President shall:
  
  
• Serve as the chairperson of the Nominations Committee.
• Seek general nominations from the general membership and putting forward a slate of candidates for Executive Board consideration and action.
• Serve as an advisor to the President.
• Hire an auditor at the completion of the Treasurer's term of office.
• Assist President and Past President in the evaluation of the National Office and Executive Director on an annual basis.
• Perform other duties as the President may require.
  
  The Secretary shall:
  
  
• Record and distributing the minutes of all meetings of the Executive Board and the annual business meeting.
• Maintain the official records and correspondence of the Council.
• Work with the National Office to ensure all records of the Council are submitted to the archives at Bowling Green University (OH).
• Fulfill any other duties as requested by the President.
  
  The Treasurer shall:
  
  
• Propose and seek approval of the annual budget of the Council at the spring Executive Board meeting for the fiscal year beginning in July.
• Propose and seek approval of the annual budget of the Conference and Leadership Institute at the spring Executive Board meeting for next year's conference/institute.
• Work with the National Office on maintaining Corporate or and Conference Sponsors.
• Develop and maintain a long-term financial plan.
• Make regular financial reports to the Executive Board and the membership at the annual meeting.
• Serve as the custodian of the Council bank account and credit card along with the Executive Director and the President.
• Maintain the financial records of NCSD and process the accounts payables.
• Reconcile the monthly bank statements.
• Monitor investments and propose renewal or use of those investments.
• Complete the appropriate IRS form every year as required.
• Hire an auditor to audit the accounts at end of the term of office with the assistance of the Past President.
• Perform other duties as the President may require.
  
  The At-Large Directors shall:
  
  
• Provide advice to the Executive Board on student development issues.
• Provide advice to the Executive Board on strategic planning issues and future direction.
• Recommend information for inclusion in Council publications Identify members who may serve as future Council leaders.
• Act as a point person to develop and maintain contacts with AACC and other groups at the national level who are committed to community college student issues and needs.
• Communicate about community college student issues and needs from NCSD to AACC, ACCT, ACE and other organizations associated with the policy community.
• Work cooperatively with AACC and other policy groups committed to community college students (e.g. NASPA, ACPA, etc.) and other AACC Councils.
• Act as a liaison to special initiatives.
• Perform other duties as the President may require.
  
  The Communications and Publications Director shall:
  
  Work with the National Office to:
  
• Solicit, gather and edit copy for Council newsletters.
• Create and send regular communications to the membership via email.
• Solicit, gather and edit copy for the annual conference and leadership institute brochures and program.
• Create and edit materials that are posted to the Council's website.
• Submit articles to the Community College Times and o the r publications as appropriate.
• Attend Executive Board meetings and report on activities.
• Solicit, gather and edit copy for the annual monograph documenting the annual conference.
• Solicit and edit copy for white papers produced as a result of Council work.
• Work with the appropriately assigned board member to: Inform members about pending and passed federal legislation that impacts their students and colleges.
• Provide information on website concerning policies affecting community college students.
• Provide links to pertinent information found on the web.
• Edit position papers as assigned by the Board.
• Submit articles to be included in NCSD newsletters.
• Post information on website suggesting ways for Student Development staff to work through their colleges to influence state and federal legislation.
• Perform other duties as the President may require.
  
  The Membership and Marketing Director shall:
  
  
• Coordinate with the National Office to:
• Develop and implement a membership recruitment campaign.
• Develop and implement a membership retention plan.
• Attend Board meetings and report on activities
• Perform other duties as the President may require.
  
  The Executive Director shall:
  
  
• Carry out responsibilities as chief executive officer and execute business and administrative operations of the National Office.
• Formulate plans and advise on policies for the accomplishment of the NCSD's goals and, upon approval of the Executive Board, be responsible for their administration.
• Advise on the annual budget of the NCSD and assist in securing funds through the Corporate Sponsor Guidelines.
• Work with the Treasurer for budget implementation and fiscal management of NCSD's funds.
• Advise on the strategic direction for NCSD and support the Council's strategic planning efforts, including communicating strategic plans to members.
• Support the NCSD in increasing visibility and growth through the execution of membership services, including the preparation and dissemination of electronic and print information
• Assist in the planning and implementation of professional development and leadership development initiatives, including awards programs.
• As appropriate, fulfill other duties described elsewhere in the Bylaws or assigned by the Executive Board.
• Inform the Executive Board of programs and procedures considered to contribute to the effectiveness of NCSD and the Executive Board.
• Serve as an ex officio member of the Executive Board, without a vote.
• The President may appoint Chairs and members of Special Initiatives approved by the Executive Board to fulfill specific assignments as needed.